Deltek Costpoint to Power BI, done for you
Costpoint already carries every charge, timecard, and contract mod your programs run on — yet the indirect-rate view and the cost-to-complete still get rebuilt in Excel before each finance review. A senior US-based engineer builds those views once and keeps them refreshing. Prepaid hours, no contracts, most builds in 3–5 business days.
Representative dashboard — sample data
Contract economics, straight from the ERP
If your organization runs government contracts on Costpoint but finance still opens the review with an export, a Deltek Costpoint Power BI dashboard turns that project accounting detail into live views: direct and indirect cost by project and task, actual indirect rates against provisional, job cost and cost-to-complete, WIP and unbilled, and funding consumed against contract ceiling. We build it and maintain it for you — senior-led, US-based — so your controller stops rebuilding the same workbook every close.
Costpoint is a deep, compliance-first ERP, and it answers a single question well. Where contractors hit the wall is the cross-cutting view: every contract and program side by side, indirect rates trended month over month rather than snapshotted, funding burn-down that flags a ceiling problem while there is still time to request a mod, or one auto-refreshed page a program review can actually run from. A reporting layer sits on the same records and makes all of that click-through simple, connected through whichever route your deployment supports.
Reports we build from Costpoint
Buy a block of prepaid Flex hours and, if you're unhappy within the first 4 hours, we refund you in full — no questions asked. We scope each task and quote the hours before work starts, hours deduct only for work you approve, and your banked hours never expire.
Why contractors pick us
You send the request; a senior engineer builds and maintains the reporting around your own projects, tasks, cost pools, and contract structure.
Most of what you find for this is middleware and templates you wire up yourself, then own forever. We are the opposite: you send the request, and a senior engineer builds the extract, the model, and the report around your actual project and cost-pool structure.
Project cost by task with direct and indirect split; actual versus provisional indirect rates by pool; job cost and cost-to-complete; WIP and unbilled aging; funding consumed against ceiling; and labor by contract — in one model rather than seven separate report runs.
Power BI ships no first-party Deltek connector. We read through Costpoint's documented web services, a read-only database copy, a reporting data mart, or scheduled extracts — and we confirm which route your administrator can actually give us before spending an hour.
Row-level security is mapped to your organization, project, or contract structure, so a program manager sees their own contracts and only finance sees the consolidated indirect picture. We mirror the boundaries Costpoint roles already set instead of inventing a looser second model.
Buy a block of Flex hours, get a scope-and-hours estimate before any work, and hours deduct only for approved builds. No project minimum, no retainer, and a full refund inside the first 4 hours if you are unhappy.
A reporting solution shaped around your own contract structure — not a template. We map your projects, tasks, organizations, cost pools, labor categories, and contract lines into a governed semantic model, write the measures that define burden, margin, and cost-to-complete the way your finance team defines them, then maintain that model as programs are added and closed. You review; we build and keep it running.
The gap is rarely that Costpoint lacks the data — it holds more of it than most systems. It is that answering "which programs eroded fee last quarter, and was it labor mix or an indirect rate drifting off provisional?" means running several reports and reconciling them in Excel. A semantic model collapses that into one page with drill-down to the charge. The discipline behind it — grain, dimensions, and measures that agree with each other — is the same work described on our Power BI data modeling and DAX page.
One clarification worth making early, because it decides which page you actually need: Costpoint and Vantagepoint are different Deltek products for different businesses. Costpoint is Deltek's ERP for government contracting and defense — Deltek describes it as built for government contracting organizations that need compliance controls built in (opens in new tab), aligned to FAR and DFARS. Vantagepoint serves architecture, engineering, and consulting firms, where the reporting question is utilization and backlog rather than indirect rates and contract ceiling. If your firm runs Vantagepoint instead, the equivalent build for AE professional-services metrics is on our Deltek Vantagepoint Power BI dashboard page. A third possibility is that neither Deltek product is your system of record: contractors and AE practices that consolidated projects and accounting onto Unanet report from a Data Lake replica rather than the ERP database directly, and that build is covered on our Unanet Power BI dashboard page.
Six areas cover most first engagements: project and job cost by task, indirect rates and cost pools, WIP and unbilled, funding against incurred cost, contract modifications and ceiling, and labor by contract. Each becomes a page in one model instead of a separate report someone has to run and reconcile.
Indirect rates are the one finance argues about most, because the definition matters more than the visual: which pools carry which bases, whether the view shows actual, provisional, or forward-priced rates, and how far into the fiscal year the actuals are meaningful. We pin those rules down with you before building and encode them once as measures, so every page agrees. Job cost and cost-to-complete answer the program question — is the estimate at completion still credible, and which task is drifting — and funding burn-down flags a ceiling problem while there is still time to raise it with the contracting officer, rather than at closeout.
Contractors doing federally funded construction work add a further layer: prevailing-wage labor hours and cost by project, so exposure is visible before an audit. We report that from Costpoint labor data, but we are precise about the boundary — Deltek documents certified payroll reporting under its construction accounting products (opens in new tab) rather than Costpoint, and the WH-347 filing itself belongs to your payroll system, not to a dashboard. Contractors who also run commercial job cost alongside their federal work will find the job-costing, WIP, and change-order patterns on our Power BI for construction page a close match. And if your finance team sits in the capital region, our Power BI consultant Washington DC page covers how these engagements run for DC, Maryland, and Northern Virginia contractors — Eastern-time delivery, on-site sessions arranged in advance, and how contract type changes the model before it changes the visuals.
Here is an honest view of the difference, area by area. It is the same data in both columns — the change is that it becomes cross-contract, trendable, and drillable instead of a report you run one question at a time.
| Costpoint reporting area | What Costpoint holds | Power BI version we build |
|---|---|---|
| Project accounting & job cost | Direct and indirect charges posted against project, task, and organization | Job cost and cost-to-complete by task, trended, with drill from program summary to the individual charge |
| Indirect rates & cost pools | Pool, base, and burden calculations that support any contract type | Actual versus provisional rates by pool, trended by month, with the programs most exposed to a variance ranked |
| WIP & unbilled | Revenue recognition and unbilled balances as of a period | Aging buckets, movement since the last billing run, and the owners of the oldest balances |
| Contract funding & modifications | Contract values, funding, and mods recorded in contract management | Funding consumed against ceiling with burn-down by month, and the value added by each mod against what it actually cost |
| Labor & timekeeping | DCAA-compliant timekeeping with labor captured against charge codes | Labor hours and cost by contract, category, and organization, with uncharged or mischarged time surfaced early |
| Prevailing-wage labor (certified payroll) | The labor detail behind federally funded construction work | Hours and cost by project and labor category for management visibility — the WH-347 filing stays in your payroll system |
Through whichever supported route your deployment allows: Costpoint's documented web services, a read-only copy of the SQL Server database behind it, a reporting data mart your IT team already stages, or scheduled extracts for small and stable pulls. We confirm the route with your Costpoint administrator in the scope estimate, before any hours are used.
Which one fits depends on where your instance runs and how much history you need. Cloud-hosted contractors usually go through the documented interfaces with a scoped, read-only service account. Organizations on their own or a hosting partner's servers often get better results from a read-only database copy, because it lets us pull years of charge and timekeeping history incrementally rather than asking a production system for it. If a data mart already exists — and many Costpoint sites have one staged for their Cognos-based Costpoint Business Intelligence reporting — we build on it, because one copy of the extract logic beats two. Whatever the route, we land the data, refresh only changed rows, and let the report query the modeled copy rather than pointing Power BI at production and hoping.
Refresh then runs inside Microsoft's documented limits: their data refresh reference (opens in new tab) sets out the cadence available on each licence, and where the source sits on your own network — common for contractors who keep the ERP inside their own boundary — an on-premises data gateway (opens in new tab) carries the connection. We configure it, document it, and fix breakages out of your banked hours — the maintenance part that connector tools leave to you. We are not affiliated with Deltek or Microsoft and never imply a partnership; we use their supported, documented interfaces to your own data.
You buy prepaid Flex hours that never expire: Starter $2,500, Growth $4,600, or Power $8,000, with hours from $100. There is no project minimum and no retainer — you send a request, we reply with a scope and the hours it needs, and hours deduct only for work you approve.
The usual pattern for an ERP build is a Growth or Power block: the connection, the model, and the first pages are front-loaded, and the remaining hours go to extra views, measure changes, and refresh care over the following months. Most individual tasks ship in 3–5 business days once you approve the estimate; a first full contract-wide build is larger and gets a clear timeline up front. If you want the general cost picture before you talk to anyone, our guide to what a Power BI dashboard costs to build breaks down the drivers, and how prepaid Flex hours work covers the mechanics.
Government contractors and aerospace and defense firms running Costpoint — primes and subs, services and manufacturing alike — usually where a CFO, controller, or program finance lead is tired of assembling the same workbook before every review. Organizations with no in-house BI team get the most out of it, because the maintenance is included in the model rather than added to someone's job. To be clear about scope: we build management reporting, not compliance filings. Dashboards show indirect-rate drift, funding exposure, and labor by contract so leadership sees a problem early, but your accountants and your Costpoint configuration remain the system of record for anything submitted to a contracting officer or an auditor.
You own everything: the report file, the semantic model and measures, the extraction logic, the refresh schedule, and the service account all live in your tenant and your instance. There is no black box and no licence to us — if you never send another request, the dashboards keep running. Contact is form-only: send your request and we reply with a scope estimate.
business days, typical
hours, never expire
own everything
Hours deduct only for work you approve, and unused hours stay banked for the next request. See Flex pricing →
How it works
Tell us your project and task structure, your cost pools, and the reports you need. We agree the definitions — which rates, which bases, how cost-to-complete is calculated — and reply with a scope and hours estimate, including the confirmed access route, before any work begins.
A senior US-based engineer sets up the extract, builds the semantic model and the DAX, and validates every total against your own Costpoint reports, so finance trusts the numbers before launch. Most focused builds land in 3–5 business days.
We publish to your workspace, set scheduled refresh within Microsoft's limits, apply row-level security by organization, project, or contract, and hand over the file and credentials. You own it; we maintain it from your banked hours.
Representative perspective
Every month started with someone running the same reports and rebuilding the rate variance in a spreadsheet before the finance review. Now the pools trend themselves, and the meeting is about the two programs that moved.Controller, government contractor
Representative perspective
Funding burn was only obvious once a program was close to ceiling. Seeing consumption against ceiling on one page, by month, changed when we start the conversation about a mod — and it took days to build, not a quarter.Program finance lead, defense subcontractor
Tell us your deployment, your project and cost-pool structure, and the reports you need. We'll confirm the access route, scope the task, and quote the hours before any work begins — drawn from prepaid Flex hours that never expire, with no project minimums and no obligation.
FAQ
Power BI ships no first-party Deltek connector, so we use whichever supported route your deployment allows: Costpoint's documented web services, a read-only copy of the SQL Server database behind it, a reporting data mart your IT team already stages, or scheduled extracts. We confirm the route with your Costpoint administrator in the scope estimate before any hours are used.
No, it sits beside it. Costpoint Business Intelligence is Deltek's own reporting layer, built on IBM Cognos Analytics. Firms usually keep it for the canonical operational reports and add Power BI where they need cross-contract trending, one leadership page, or Costpoint data modeled next to a system Cognos cannot reach.
No. We build management reporting, not filings. We can report prevailing-wage labor hours and cost by project so you see exposure early, but Deltek documents certified payroll reporting under its construction accounting products rather than Costpoint, and your payroll system, your accountants, and your Costpoint configuration stay the system of record for anything submitted.
Yes. We apply row-level security in Power BI mapped to your own organization, project, or contract structure, so a program manager sees their contracts and only finance sees the consolidated indirect picture. We mirror the boundaries your Costpoint roles already enforce rather than inventing a second, looser permission model.
No. We are an independent US-based Power BI service and we claim no Deltek or Microsoft partnership. We build using supported, documented tools — Deltek's published interfaces to your own data and Microsoft's Power BI platform. Our engineers are Microsoft-certified, but we never overstate the relationship with either vendor.
Book a free demo
Tell us the task. We scope it, you approve, and a senior consultant delivers — typically in 3–5 business days. Prepaid hours that never expire.
The fastest way to reach us is the form — tell us the task and we'll reply within one business day.