KPI rollups on one definition
Revenue, gross margin, EBITDA, cash, and the operating metrics that matter per thesis — mapped from each company's chart of accounts to one definition, so comparisons across the portfolio finally mean something.
Fund & portfolio-company reporting
Power BI private equity portfolio reporting across every portfolio company
Power BI private equity reporting for sponsors rolls the whole portfolio into one model: portfolio-company KPIs on one set of definitions, reporting packs that assemble themselves from each company's ledger, and EBITDA bridges from budget to actual. This is the fund-level, multi-company view — not a single company's board pack or one client's CFO reporting. Built senior-led by a US-based engineer, typically in 3–5 business days per scoped task.
Representative dashboard — sample data
The monthly pack problem
Ten companies, ten charts of accounts, one deadline
Every fund knows the drill: each portfolio company closes its books in its own system, someone at each company pastes numbers into the firm's template, an associate reconciles the definitions that never quite match, and the pack lands days late with figures nobody fully trusts. The more companies in the portfolio, the worse it compounds.
We build one governed Power BI model over the portfolio — each company's ledger mapped to a common KPI layer — so the rollup, the per-company detail, and the bridges are simply current. Finance teams review and annotate instead of assembling, and partners see the same numbers the operating teams do. Individual operating companies often want the same thing for their own directors, which is what a Power BI dashboard for board reporting delivers at the company level.
What we build for funds and their companies
- Portfolio KPI rollups
- Monthly reporting packs
- EBITDA bridges
- Covenant & liquidity tracking
- 100-day-plan metrics
- Budget vs actual per company
Try us risk-free for 4 hours
Buy a block of prepaid Flex hours and, if you're unhappy within the first 4 hours, we refund you in full — no questions asked. Hours are deducted only for work you've reviewed and approved, there's no project minimum, and your banked hours never expire.
Why funds call us
Reporting that holds up in the partner meeting
You send the request; a senior engineer models ledgers, budgets, and operating KPIs around how a fund actually reviews its companies.
Monthly packs that assemble themselves
The per-company pack — KPI summary, budget vs actual, cash and covenant view — refreshes from each ledger on schedule. The close still happens at the company; the chasing and pasting stops at the fund.
EBITDA bridges partners trust
Budget-to-actual and year-over-year bridges decomposed into agreed drivers — volume, price, mix, cost, one-offs, add-backs — per company and at the fund level, with the logic documented, not buried in a spreadsheet.
Covenant & liquidity tracking
Leverage, coverage, and liquidity measures trended per company against thresholds you define, so a covenant that is tightening shows up as a trend months before it becomes a phone call with the lender.
100-day and value-creation metrics
The handful of operating metrics behind each deal thesis — pipeline, utilization, churn, throughput — tracked from day one alongside the financials, so the value-creation plan is measured, not narrated.
Why is portfolio-company rollup reporting so hard?
Because every company keeps honest books in a different language. One capitalizes what another expenses; "gross margin" includes freight at one company and excludes it at the next; fiscal calendars differ; and the acquired company's ERP predates the deal. A rollup that ignores those differences produces numbers that are precisely comparable and completely wrong.
The fix is a mapping layer, agreed once with your deal team and each company's CFO: every ledger account maps to a common KPI definition, adjustments and add-backs are explicit line items, and the model documents the mapping so diligence — or the next buyer — can trace any figure to source. That discipline is the same reason regulators require consistent, documented reporting from advisers; the U.S. Securities and Exchange Commission's overview of private equity funds on Investor.gov (opens in new tab) is a useful primer on the structures involved.
Spreadsheet packs vs the Power BI rollup
Here is where the template-and-email process stops and where the governed model picks up — the same ledgers, made comparable, current, and traceable.
| Question the fund asks | Where the answer hides today | Power BI version |
|---|---|---|
| How is the portfolio doing this month? | Ten templates, emailed and pasted, days after close | A KPI rollup current on scheduled refresh from each ledger |
| Why did EBITDA miss budget? | A narrative paragraph in the pack | A driver-level bridge — volume, price, mix, cost, one-offs |
| Are the definitions consistent across companies? | Assumed, rarely verified | A documented mapping layer from each chart of accounts |
| Which company is drifting toward a covenant? | Whoever mentions it first | Leverage and coverage trended against thresholds, flagged early |
| Can the company CFO and the fund see the same numbers? | Two versions of the truth, reconciled by email | One model with row-level security per role and company |
Where does the data come from?
Each portfolio company's ledger — QuickBooks, NetSuite, Sage Intacct, Business Central, or similar — plus budgets and forecasts from FP&A files, debt schedules, and the operating systems behind each thesis metric. Companies keep their own books and their own systems; nothing is re-platformed.
We confirm the connection method for every company in the scope estimate before any hours are used, then configure scheduled refresh in the Power BI service so the rollup is current without anyone exporting a thing. For the finance-team fundamentals underneath — close reporting, budget vs actual, cash — see our Power BI for finance and accounting page.
What does it cost, and how fast?
You buy prepaid Flex hours that never expire: Starter 20h at $125/hr ($2,500), Growth 40h at $115/hr ($4,600), or Power 80h at $100/hr ($8,000). A first rollup covering a handful of companies typically starts inside one block, expanding company by company from banked hours, and each scoped task ships in 3–5 business days once approved.
Traditional BI consultancies quote portfolio reporting as a six-figure program with a long discovery phase. Flex Support is the opposite: $100–125/hr, no minimums, hours that never expire, and a start this week — useful when a new platform acquisition needs reporting stood up before the first board meeting. See how prepaid Flex hours work.
Who is this for?
Lower-middle-market and middle-market funds, independent sponsors, and family offices — typically three to twenty portfolio companies — plus the operating partners and portfolio-company CFOs who actually feed the pack. If you are an operating partner managing day-to-day portfolio company performance — EBITDA bridges, working capital trends, and value creation plan milestones — see our private equity KPI dashboard page. If you are a fractional CFO running reporting across several unrelated clients, our Power BI for fractional CFOs page describes that model.
Contact is form-only — tell us the size of the portfolio and the systems in play, and we'll reply with a scope estimate within one business day.
Deliverables funds ask for
- A portfolio KPI rollup on one definition
- Self-assembling monthly reporting packs
- Driver-level EBITDA bridges
- Covenant & liquidity dashboards
- Row-level security per company & role
3–5
business days, typical
Prepaid
hours, never expire
You
own everything
A first rollup usually starts inside one Flex block, and hours deduct only for work you approve. See Flex pricing →
How it works
From ten ledgers to one governed rollup
- 1
Send your request
Tell us the portfolio — how many companies, which accounting systems, and what the pack must contain. We reply with a scope and hours estimate, including the mapping approach per company, before any work begins.
- 2
We map & build
A senior US-based engineer maps each ledger to the common KPI layer, builds the rollup, packs, and bridges, and reconciles every company's totals back to its own books — typically 3–5 business days per scoped task.
- 3
Publish & maintain
We publish to your tenant with row-level security per company and role, set scheduled refresh, and hand over models and documentation. You own everything; we keep it healthy from your banked hours.
Representative perspective
The monthly pack used to take our associates the better part of a week, and half the partner meeting was spent arguing definitions. Now the rollup is current at close and the meeting starts from the bridge, not the reconciliation.Operating partner, lower-middle-market fund
Representative perspective
As a portfolio-company CFO I dreaded the fund template. Mapping our ledger once into their model meant I stopped producing a second set of numbers — the fund sees what I see, with the add-backs explicit.CFO, PE-backed services company
Put the whole portfolio on one set of numbers
Tell us how many companies, which systems, and what the pack must contain. We'll scope the task and tell you the hours before any work begins — drawn from prepaid Flex hours that never expire, with no project minimums and no obligation.
FAQ
Questions from deal teams and CFOs
Yes — that is the normal case. We map each company's ledger, whether it runs QuickBooks, NetSuite, Sage Intacct, or Business Central, to one common chart of KPI definitions, then build the rollup on top. Each company keeps its own books; the fund gets one comparable view.
Largely, yes. Once each company's data flows into the model on scheduled refresh, the monthly pack — KPI summary, EBITDA bridge, cash and covenant view per company — is current without anyone chasing spreadsheets. Finance teams review and annotate rather than assemble.
Yes. Bridges from budget or prior year to actual, decomposed into the drivers you define — volume, price, mix, cost inflation, one-offs, and add-backs — per company and rolled up to the fund. The decomposition logic is agreed with your deal team during scoping, not invented by us.
You own everything we deliver — models, reports, and documentation, published in your tenant. Row-level security controls who sees what, so a portfolio-company CFO sees their company while the fund team sees the rollup, all from one governed model.
Prepaid Flex hours that never expire — 20h/$2,500, 40h/$4,600, or 80h/$8,000. A first rollup covering a handful of portfolio companies typically starts inside one block, every task is quoted in hours before work begins, and there is a full refund if you are unhappy within the first four hours.
Book a free demo
Get senior Power BI help, on demand
Tell us the task. We scope it, you approve, and a senior consultant delivers — typically in 3–5 business days. Prepaid hours that never expire.
- Prepaid hours from $100/hour — and they never expire
- Senior-led delivery — 20+ years on the Microsoft platform
- Typical 3–5 business day turnaround
- Full refund if you’re unhappy in your first 4 hours
The fastest way to reach us is the form — tell us the task and we'll reply within one business day.