RealPage to Power BI, done for you
Physical versus economic occupancy, loss to lease, new-lease and renewal trade-out, delinquency aging, turn cost and NOI by asset — modelled from your own RealPage data by a senior US-based engineer, then kept refreshing. Prepaid hours, no contracts, most builds in 3–5 business days.
Representative dashboard — sample data
Built around your RealPage data
Multifamily operators running RealPage rarely lack reports — they lack one model that agrees with itself. A RealPage Power BI dashboard puts your own lease, resident, ledger, and leasing data into a single semantic model, so economic occupancy, loss to lease, trade-out on new leases versus renewals, delinquency aging, turn cost, and NOI by asset are all calculated once, your way, and drill from the portfolio down to an individual unit.
RealPage is a broad stack rather than one product: OneSite for property management and leasing, RealPage BI for packaged reporting, AIM for asset and investment management, and Data Exchange for moving data in and out. Which pieces you license shapes both the reporting you have today and the route your data can take into Power BI — so that is the first thing we establish, before anyone designs a page.
Multifamily views we build from RealPage
Buy a block of prepaid Flex hours and, if you're unhappy within the first 4 hours, we refund you in full — no questions asked. Hours are deducted only for work you've reviewed and approved, there's no project minimum, and your banked hours never expire.
Why multifamily teams pick us
You describe the reporting; a senior engineer models your real property codes, floor plans, charge codes, and lease terms behind it.
Economic occupancy, net effective rent, and bad debt mean slightly different things at every operator. We write the measures to match how your asset management team already reports, so the dashboard survives its first review meeting.
One page ranks every asset on occupancy, trade-out, and delinquency; two clicks later you are looking at the floor plan, the unit, and the lease driving the number. The same model answers both questions.
RealPage data access varies by module, agreement, and add-on, and there is no first-party Microsoft connector for it. We establish what your contract actually allows, choose a supported route, and confirm it in the scope estimate before an hour is spent.
Asking rent moves daily; whether it converted is a leasing and renewal question. We put traffic, applications, approvals, renewal conversion, and achieved trade-out on the same page as the rent, so pricing decisions can be judged on outcomes.
Buy a block of Flex hours, get a scope and hours estimate before any work, and hours deduct only for builds you approve. No project minimum, no retainer, full refund inside the first 4 hours if you're unhappy.
It is a model built around your portfolio rather than a template dropped on top of it. We map assets, buildings, units, floor plans, leases, residents, charge codes, and leasing activity into a semantic model — the single, reusable data model behind a Power BI report — write the DAX measures that define occupancy, trade-out, and NOI the way your business defines them, then maintain that model as assets are bought, sold, and rebranded.
The work usually starts with a definition argument, not a technical one. Physical occupancy counts occupied units; economic occupancy compares collected rent to gross potential rent; the gap between them is where concessions, non-revenue units, and bad debt hide. Once those measures are agreed and written once, every page in the report inherits them, and the regional, asset management, and accounting versions of the same number stop diverging.
We focus on the unit-level measures that a portfolio report normally cannot assemble in one place: physical against economic occupancy by asset; unit-level rent roll with market rent, in-place rent, and loss to lease; concession exposure and net effective rent; new-lease and renewal trade-out; renewal conversion and expiration exposure by month; delinquency aging and bad-debt write-offs; turn cost, days vacant, and make-ready time; leasing funnel conversion from traffic to signed lease; and NOI by asset against budget.
The value is almost always in the comparison and the trend. One asset's trade-out number decides nothing; the same number ranked against thirty other assets, split by floor plan, and trended over eight quarters changes a pricing call. Turn cost behaves the same way — it quietly consumes NOI, and only becomes arguable once it is measured consistently across a portfolio with days vacant beside it. We scope only the pages you need, so a first engagement stays testable instead of becoming a data programme.
RealPage BI and the reports built into OneSite and AIM cover a lot of standard ground, and for single-asset operational questions they answer well. The gap operators describe to us is ownership of the definitions and the ability to sit non-RealPage data next to RealPage data — which is exactly what a semantic model in your own tenant is for.
| Multifamily question | Typical limit of packaged reporting | Power BI model version |
|---|---|---|
| Economic vs physical occupancy | Both figures exist, usually on separate reports and as of a chosen date | One measure pair per asset, trended monthly, with the gap broken into concessions, vacancy loss, and bad debt |
| Loss to lease | Derived per property from market versus in-place rent at a point in time | Loss to lease by floor plan and unit, trended, with the exposure ranked across the portfolio |
| Trade-out | Reported on new leases and renewals, typically asset by asset | New-lease and renewal trade-out side by side, by floor plan, with achieved versus asking rent |
| Renewal performance | Renewal offers and expirations tracked operationally, mostly current-state | Renewal conversion and expiration exposure by month, trended against trade-out |
| Delinquency & bad debt | Aging snapshot per property; history means keeping old exports | Aging buckets and write-offs across the portfolio, trended quarter over quarter |
| Turn cost & days vacant | Make-ready steps tracked; cost and lost-rent days rarely reported together | Turn cost per unit beside days vacant and lost rent, compared across assets |
| Leasing funnel | Traffic, applications, and approvals sit apart from the resulting lease economics | Funnel conversion joined to signed rent, so pricing and leasing are judged together |
| NOI by asset | Financial statements per entity; roll-ups take a spreadsheet | NOI per asset against budget on one page, drillable to the ledger line |
| Owner and JV reporting | Assembled and distributed each cycle as files | One always-current report, filtered per owner or joint-venture partner by row-level security |
Honestly: there is no first-party Microsoft connector for RealPage, and anyone offering a one-click link is overselling it. The routes we work with are a RealPage Data Exchange feed where you have it, an API or web-service entitlement on your agreement, scheduled exports out of OneSite or AIM, or a warehouse your RealPage data already lands in — each of which we confirm against your contract before designing around it.
Which route fits is a licensing question as much as a technical one, and property-technology vendors commonly gate data access by plan or treat it as a paid add-on, so we establish what you are entitled to first. Where the data lands in a database or warehouse you control, Power BI's documented SQL Server connector (opens in new tab) is usually the cleanest path, and if that database sits on your own network we configure Microsoft's on-premises data gateway (opens in new tab) so scheduled refresh can reach it. Where only file feeds exist, we build a dependable pipeline from those rather than pretend a live connection is there. Shaping leases, ledgers, and leasing activity into a model that answers portfolio questions is the same discipline covered on our data modeling & DAX page.
You buy prepaid Flex hours that never expire: Starter $2,500, Growth $4,600, or Power $8,000, with hourly rates from $100 on the largest block. A first build covering occupancy, rent roll and loss to lease, delinquency aging, and NOI by asset typically fits inside one block. There is no project minimum and no retainer — refill only when you are ready for more.
Before any work starts you get a scope and hours estimate, and hours deduct only for builds you approve. That keeps a first engagement small and testable rather than open-ended, which matters while the data-access route is still being confirmed against your RealPage agreement. If you are building an internal budget, our guide to Power BI dashboard development cost breaks down what drives the number, and how prepaid Flex hours work covers the model in full.
Once you approve the scope estimate, most builds ship in 3–5 business days, senior-led from start to finish. We then set the dataset to scheduled refresh so occupancy, trade-out, delinquency, and NOI update on their own — which means nobody is exporting a rent roll on the first Monday of the month to make the asset management meeting work.
Turnaround depends on scope, but a focused first dashboard covering occupancy, loss to lease, delinquency aging, and NOI by asset usually lands inside that window. Microsoft's documented data refresh limits (opens in new tab) apply: Power BI Pro supports up to eight scheduled refreshes per day, with more frequent options on higher tiers. We set the cadence to match your reporting rhythm, monitor it, and fix breakages from your banked hours — the maintenance part that connector tools leave to you.
It fits multifamily owners, asset managers, revenue managers, and controllers running RealPage with no in-house BI team — particularly anyone who has looked at RealPage BI and concluded they need their own model rather than a different report. If your portfolio runs on a rival platform, start elsewhere: our Yardi Voyager Power BI dashboard page covers Voyager's data-access routes and portfolio reporting, commercial owners on MRI — where lease abstraction, CAM recovery, and multi-entity ledgers drive the work — should read our MRI Software Power BI dashboard build, smaller residential operators on AppFolio face a plan-tier API question first, covered on our AppFolio Power BI dashboard page, and Buildium portfolios need the extract landed in a warehouse before Power BI reads it, which our Buildium Power BI dashboard page works through route by route.
If your question is broader than the multifamily stack — mixed residential and commercial operations, or several platforms at once — Power BI for property management is the platform-agnostic view, and fund, owner, and investor reporting across asset classes sits on our Power BI for real estate page. Here, the focus stays on your RealPage data and the unit-level economics behind it. Contact is form-only — send your request and we'll reply with a scope estimate.
business days, typical
hours, never expire
own everything
A first RealPage dashboard usually fits inside one Flex block, and hours deduct only for work you approve. See Flex pricing →
How it works
Tell us your asset list, which RealPage modules you license, and the pages you need. We map your setup and reply with a scope and hours estimate — including the confirmed data-access route — before any work begins.
A senior US-based engineer lands your RealPage data through the agreed route, builds the unit-level semantic model and DAX, and validates occupancy, rent roll, and NOI totals against the reports your team already trusts — most focused builds in 3–5 business days.
We publish to your workspace, set scheduled refresh, configure row-level security where owners or JV partners need their own view, and hand over the report and credentials. You own everything; we maintain it from your banked hours.
Representative perspective
Every team had its own version of economic occupancy, so the monthly review started with an argument about the number. One model, one definition, and the meeting is now about the four assets that are actually behind.Asset manager, multifamily owner-operator
Representative perspective
We could see trade-out per property, but never trade-out by floor plan next to renewal conversion and turn cost. Putting those on one page changed which renewals we push, and it took days to build rather than a quarter.Revenue manager, regional apartment portfolio
Tell us your asset list and the pages you need. We'll scope the task — including the right data-access route — and tell you the hours before any work begins, drawn from prepaid Flex hours that never expire, with no project minimums and no obligation.
FAQ
It depends on the modules you license. The realistic routes are a RealPage Data Exchange feed, an API or web-service entitlement on your agreement, exports scheduled out of OneSite or AIM, or a warehouse your RealPage data already lands in. We confirm which one you are actually entitled to before designing around it.
RealPage BI reports on RealPage's model of your data, in RealPage's layout. We build a semantic model you own, where your definitions of economic occupancy, loss to lease, and net effective rent are the measures, budget and non-RealPage sources sit alongside, and the report opens in your own Power BI tenant.
Yes, and that is usually the whole point. We model down to the unit so the portfolio page ranks assets on economic occupancy, trade-out, and delinquency, then drills to the floor plan, the unit, and the individual lease behind any number a regional manager wants to question.
No. We are an independent US-based Power BI service and claim no RealPage or Microsoft partnership. We build only through supported, documented routes into data you already own, on Microsoft's Power BI platform. Our engineers are Microsoft-certified, and we never overstate the relationship with either vendor.
Yes. Whatever route the data takes, we configure scheduled refresh so occupancy, delinquency, and NOI update without anyone exporting anything, within Microsoft's documented Power BI refresh limits of up to eight refreshes per day on Pro. If a source sits on your own network, we set up the on-premises data gateway too.
Book a free demo
Tell us the task. We scope it, you approve, and a senior consultant delivers — typically in 3–5 business days. Prepaid hours that never expire.
The fastest way to reach us is the form — tell us the task and we'll reply within one business day.